All personal information collected by the agency is protected by the Privacy Act 1988 (the Privacy Act). Further information about the Privacy Act is available on the Office of the Australian Information Commissioner’s website.
Information the agency collects and how it uses it
The agency helps the Australian Government achieve its overall objective of asbestos safety, awareness, management and coordination through:
- efficient national asbestos safety management
- effective working relationships with state and territory governments, Commonwealth Government departments, non-government authorities and providers, industry, community groups and other stakeholders
- auditing, research and analysis in order to maintain, protect and improve its services
- policy advice and other support to the Minister.
Generally, the agency collects personal information in order to properly and efficiently carry out its functions. The agency only uses personal information for the purpose(s) for which it was given to the agency and for directly related purposes (unless otherwise required by or authorised by law) or as consented to by the individual concerned.
The agency collects some sensitive health information to identify the rates of asbestos-related disease in Australia.
Where more detailed information is needed to explain its privacy practices in relation to specific types of personal information, the agency develops and provides separate privacy notices to describe how it will handle the personal information that it collects in relevant circumstances. For example, where the department asks you to provide your personal information to be placed on the National Asbestos Exposure Register, the agency will provide you with a privacy notice which details its practices in relation to that particular initiative.
Communication - emails and electronic forms
The agency’s servers may record your email address if you send the agency a message online. Your email address will not be added to a mailing list unless you have provided it to the agency in order to subscribe to its subscription database.
Where you choose to send the agency a completed electronic form that includes your personal details, the agency collects personally identifiable information such as name, address and email address.
The information collected by email or electronic forms will be used only for the purpose for which you provided it, and the agency will not disclose it unless one of the circumstances described below under the heading Information Sharing has been satisfied. For those who do not wish to use the internet, the agency provides alternative ways of providing information, for example forms may be printed and lodged by post.
Log information (browsing)
When you use the agency’s online services, its servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your server address, your top level domain name (for example, .com, .gov, .au, .uk, etc), the date and time of visit to the site, the pages accessed and documents viewed, the previous sites visited, the browser type, the browser language, and one or more cookies that may uniquely identify your browser.
Access and alteration of records containing personal information
When you provide personal information in relation to the agency’s services, the agency will allow you access to your personal information and will correct your personal information if it is inaccurate (subject to restrictions on such access or alteration of records under the applicable provisions of any law of the Commonwealth).
The Freedom of Information Act 1982 also provides you with an opportunity to request access to documents in the possession of the agency. Further information can be accessed at Guide to Accessing and Correcting your Personal Information and at the agency’s Freedom of Information page.
The agency only discloses personal information to third parties in the following circumstances:
where you are reasonably likely to have been aware, or made aware by way of a privacy notice, that your personal information is usually passed to the relevant parties
where you have consented to the disclosure of your personal information
where we believe on reasonable grounds that the disclosure is necessary to prevent or lessen a serious and imminent threat to your life or health or that of another person
where the disclosure is required or authorised by or under law
where the disclosure is reasonably necessary for the enforcement of criminal law or a law imposing a pecuniary penalty, or for the protection of public revenue.
The agency takes all reasonable steps:
to protect the personal information held in its possession against loss, unauthorised access, use, modification, disclosure or misuse
to ensure that, where it has given personal information to a contractor (that carries out a service for the agency), the contractor complies with the Information Privacy Principles in the Privacy Act.
The agency takes reasonable steps to make sure that the personal information it collects and stores is accurate, relevant, up-to-date, complete and not misleading.
Changes to this policy
Privacy Impact Assessment Register
In line with requirements commencing 1 July 2018 under the Privacy (Australian Government Agencies – Governance) APP Code 2017, the agency conducts privacy impact assessments (PIAs) for all high privacy risk projects.
No PIAs have been conducted to date. The below PIA register will be updated with details of PIAs conducted by the agency in future.
If you have any questions about privacy or if you wish to access or amend your personal information under the Privacy Act you can write to:
The Privacy Officer
Asbestos Safety and Eradication Agency
GPO Box 9880
Sydney NSW 2001
or email firstname.lastname@example.org